After Selection in CIP: Consent, Joining and Debarment Rules (PPM 2024)

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Getting your name in the merit list is only the first step. The Policy and Procedure Manual (PPM) 2024 has clear rules about consent and joining. Missing a step can cost you the seat and even the next induction.

Consent: initial lists vs final list

What you did Result
Selected, but did not give consent and did not join You exit without any penalty (Clause 12.1)
Gave consent in the initial lists, but not in the final list You exit without penalty and are not debarred (Clause 12.2)
Gave consent in the final list, then did not join Seat declared vacant and you are debarred for the next one induction (Clauses 7.9, 12.2)

Tip: Give consent in the final list only if you are sure you will join.

Join within three days

  • After admission, you must give joining, both in writing and online, to the Vice Chancellor, Principal or Head of the institution within three days (Clauses 6.30, 7.9).
  • If you do not join in time, the offer is withdrawn and the seat is declared vacant.
  • The institution takes your original documents, issues institutional orders and uploads your joining report on the portal (Clause 6.29).

Keep checking the PHF portal

Selected candidates are informed on the portal and by email or SMS. However, the PPM clearly says that candidates should visit the PHF portal often until the admission cycle is complete, because the Department is not responsible for failed SMS or email delivery (Clause 6.29).

Joining at the program site

  1. The Head of Institution sends you to the Head of Department.
  2. The Program Faculty Committee distributes the new trainees among units and approved supervisors (Clause 6.31).
  3. You give joining at the program site. The joining report is signed by your Supervisor, Program Director and HOD (Clause 6.32).
  4. Submit copies of the joining report to the Head of Institution / Medical Superintendent and the PG Admission Committee.
  5. Apply to your Degree Awarding Institution (CPSP or university) for enrolment.

Registration within four weeks

A PG Admission Registration Number is issued by the PG Admission Committee. Every trainee must provide a passport size photograph and the required information online within four weeks of joining (Clause 7.10). You must also register on the stipend portal (see stipend and deputation rules).

Government employees

Regular employees of the Primary & Secondary Healthcare Department (PSHD) or SHC&ME must bring relieving orders (deputation or EOL). Joining orders are not issued until the final merit lists are verified by HISDU (PSHD) and the ICT / Admin wing of SHC&ME (Clause 6.28).

Read more PPM rules

Applying for the January 2027 intake? See the December 2026-Jan 2027 Induction page for the policy, merit criteria, CIP calculator and seat distribution.

Source: Policy and Procedure Manual (PPM) of Post-Graduate Residency of Level-III Programs, SHC&ME Department, notified 15 May 2024, Clauses 6.28 to 6.32, 7.9, 7.10, 12.1 and 12.2. Download the PPM (PDF). Always check the latest notification of the SHC&ME Department and the PRP portal.

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