Leave Rules for PG Residents in Punjab: 28 Days, Hajj, Maternity and Ex-Pakistan Leave (PPM 2024)

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Leave is one of the most common questions from PG residents. The PPM 2024 sets clear limits, and taking leave without approval can lead to disciplinary action.

Quick summary

Leave type Limit Paid?
Casual, medical and ex-Pakistan leave (all together) 28 days per calendar year Yes
First maternity leave 90 days, once in training Yes, plus a paid 3-month extension
Second or later maternity leave Allowed No; extra training also unpaid
Hajj leave Once in whole training (40 to 45 days) Yes, but make-up training is unpaid
Leave on death of husband Up to 40 days Make-up training is unpaid

The 28-day rule

  • A maximum of 28 days (four weeks) of leave is allowed in one calendar year (Clause 8.1).
  • Casual, medical and ex-Pakistan leave are all counted within these 28 days. No leave beyond 28 days is allowed in a calendar year.
  • Leave is not a right and can be refused on administrative grounds.

Who approves leave

  • Up to 5 consecutive days: approved at the institution level and updated on the PRP Leave Portal.
  • More than 5 days: sent to the SHC&ME Department through proper channel (VC / Principal / Head of Institution) well before time. Do not proceed until it is approved (Clauses 8.1, 8.7).

Maternity leave

  • Female trainees get 90 days of maternity leave with stipend or salary, only once in training (Clause 8.2).
  • To make up the lost time, the first maternity leave gives a paid extension of three months beyond the normal training duration. This applies to trainees who were in training on or after 13 May 2023; it has no retrospective effect.
  • Any later maternity leave is unpaid, and the extra time worked to complete training is also unpaid (Clause 8.3).
  • Get approval from the SHC&ME Department before going on leave. There is no ex-post facto approval. Without prior approval, the leave is treated as unauthorized absence, the paid extension is not given, and disciplinary action may follow (Clause 8.4).

Hajj and Umrah leave

  • Hajj leave is allowed only once in the whole training. Clause 8.8 allows up to 45 days with stipend or salary; Clause 8.1 mentions one paid Hajj leave of up to 40 days. Confirm the exact days with your institution.
  • Ex-Pakistan leave for Hajj and Umrah is recommended by the Degree Awarding Institution and sent to SHC&ME for NOC and approval (Clause 8.8).
  • Trainees who take Hajj leave must do additional training to complete requirements, and that extra period is unpaid (Clause 8.9).

Leave on death of husband

A female trainee gets up to 40 days of leave on the death of her husband (Clause 8.5). The time must be made up, and the make-up period is unpaid (Clause 8.6).

Ex-Pakistan leave for other purposes

Ex-Pakistan leave for reasons other than Hajj or Umrah can be allowed if you submit (Clause 8.10):

  • A written application with reasons for going abroad.
  • A surety bond that you will return on or before the end of leave. If you do not return, your surety pays back all stipend received, and you are permanently debarred from future PG training under the CIP.
  • Your leave account.
  • A recommendation of the Institutional Committee with the consent of the VC / Principal / Head of Institution.

This leave counts within the 28 days of the calendar year.

Read more PPM rules

Applying for the January 2027 intake? See the December 2026-Jan 2027 Induction page for the policy, merit criteria, CIP calculator and seat distribution.

Source: Policy and Procedure Manual (PPM) of Post-Graduate Residency of Level-III Programs, SHC&ME Department, notified 15 May 2024, Clause 8. Download the PPM (PDF). Always check the latest notification of the SHC&ME Department and the rules of your Degree Awarding Institution.

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